LIASA HELIG Call for Nominations for 2016-2018

Dear LIASA HELIG Members


“The task of the leader is to get the people from where they are to where they have not been.”  – Henry Kissinger, former U.S. Secretary of State (Source)


Call for nominations

HELIG is looking for dedicated, dynamic, driven, and innovative thought leaders for the upcoming term (2016-2018). We would like to invite you to identify and nominate  individuals that can take the Higher Education Library Interest Group (HELIG) to the next level, with Ingrid Thomson as Chair. To nominate someone for the next term, he/she must be a paid-up LIASA member (listed on the 2016 Voters’ Roll), with HELIG as primary or secondary interest group of choice.

Sub-systems to be represented

Individuals serving on HELIG will be representing post-schooling institutional libraries, which include: special & research libraries, TVET libraries, Universities of Technology, and university (higher education) libraries across all Branches. We welcome nominations for the below mentioned portfolios, from all Branches, so that all post-schooling libraries, geographical areas and their interests are well represented and served.

Available positions

The following positions are available (click on position title to view role/responsibility):

How to nominate

  1. Once you have identified the candidate, have the following completed:
    1. Nomination form (signed by nominee, nominee supervisor, nominator, seconder)
    2. Brief Curriculum Vitae (max. 200 words). Tell us where you currently work and what you do, where you have worked in the past, what your qualifications are, and whether you are currently studying. You are welcome to share one or two highlights from your career.
    3. Brief Election Manifesto (max. 100 words). Share one or two issues you would like to have addressed by HELIG, and the rationale behind it.
    4. Clear recent colour head & shoulders photograph (jpeg)
  1. Convert all to e-format, and assign file names according to the following:
    1. Nomination form: pdf
    2. Curriculum Vitae: pdf
    3. Election Manifesto: pdf
    4. Photo: jpeg
  1. Share the 4 files with the current Chair by 19 August 2016:
    1. Upload it to the cloud (Google Drive, Dropbox, other), and grant access to ; and/or
    2. Email to
  1. The current Chair will respond with a confirmation email that the nomination was successfully received. Please inquire with should you not receive a confirmation email within 2 days of submitting the nomination.

Following nominations

Once all nominations have been received, and following the closing date (19 August 2016), the LIASA Electoral Officer will prepare the online voting system. The next call that will go out to your individual emails, will be to vote electronically for the HELIG members nominated. A photo and brief biography of each candidate will be made available to assist you with your choice. HELIG voting dates: 15-30 September 2016. The democratically elected LIASA HELIG Committee will be announced by the current Chair during the HELIG AGM on Wednesday 12 October 2016, 10:30 – 11:30.


Should you become aware of something questionable/inconsistencies/any tampering related to the LIASA elections, please report it to the following:

LIASA Electoral Officer


Tel.: +27 (35) 902 6462

Visit the LIASA Elections web page for more information.


If you have any additional questions regarding the above process (e.g. to confirm that someone is on the Voters’ Roll in order to be nominated), please contact me at: or , or the LIASA National Office at or

Thank you for taking the time to help making a success of the LIASA HELIG 2016 elections, and for electing the leaders you want to see taking HELIG forward!


“If your actions inspire others to dream more, learn more, do more and become more, you are a leader.” – President John Quincy Adams (Source)


With kind regards



LIASA HELIG Communique August 2016

Dear Colleagues

This week is a very exciting week for both HELIG and our country (municipal elections on 3 August). On Tuesday 2 August a call will go out where you will be invited to nominate fellow colleagues to serve within specific portfolios on the HELIG Committee for the term October 2016 to October 2018, with Ingrid Thomson as Chair. Each one of you is or can be a leader in his/her own right, but in the end we need a selected team to set the trend and give direction within higher education libraries. Thank you in advance for actively participating in this very exciting process, and keep an eye open for the call for nominations which will be going out tomorrow morning!

We will also be celebrating the role women played and continues to play this month. Wishing a special Woman’s Month and Woman’s Day (9 August) to all the librarian ladies out there! At the same time please think of and help empower women all over the world, when the opportunity arises.

Stand a chance to win two sponsored LIASA memberships for 2017! A HELIG Initiative

Have you diarized the date and time for the LIASA HELIG AGM yet? If not, it is 12 October 2016, 10:30-11:30. We hope that all HELIG members will be able to attend, because two LIASA HELIG members will stand the chance to each win a sponsored LIASA membership for 2017! Certain terms and conditions will apply, but the most important is that you are on the 2016 LIASA HELIG Voters’ Roll, and that you will be attending the HELIG AGM in person or by proxy on the day and during the time of the 2016 HELIG AGM. More on this exciting competition in our HELIG Communique for September 2016!

HELIG AGM Programme

You are most welcome to send any items you want to add to the HELIG AGM Agenda to the Secretary, Paulette Talliard at Also let me know should you want to add information to the annual HELIG report. This report will be shared during the HELIG AGM, and then on the LIASA web following AGM. We are looking for news on personalia, promotions, committees on which you served, scholarly publications, course attendance, presentations, formal studies, participation on international level, or any other HELIG achievements within your Branches. The 2015 HELIG report is online available.

Please also read the LIASA HELIG Constitution, and complete the motion form should you have any proposals for changes, which applies to HELIG specifically.

Due date: 15 September 2016

Widen your horizons with the International Peer Mentorship Programme for Librarians

Have you registered for the free international peer mentorship programme for librarians through the International Librarians Network yet? If not, you still have a few days left. The closing date is 7 August 2016. This programme provides the opportunity to librarians from all over the world to work with a peer on international level, to gain an international perspective to your work, stimulate new ideas, and to increase professional confidence.

According to Karen du Toit (ILN SA Ambassador and Senior Sound Archivist Afrikaans, SABC Media Libraries),  it is extremely helpful for own professional development, and it really gives insight in how much we are all struggling with the same issues world-wide!”

Kate Whittaker has also been involved in three rounds of this networked learning community, and she agrees that “it has been so interesting to communicate with colleagues working and living in such diverse spaces.”

We sincerely hope that we will have a huge number of SA librarians participating, because not only is it exciting to learn from others – it is also exciting to share our experiences with them! Holding thumbs for all who have applied to be part of this next round! Please let us know if you are accepted for participation, so that we can share the good news with colleagues.

Please click here to register (before 7 August 2016).

SA Librarians Day

During the past month libraries had the opportunity to celebrate SA Librarian’s Day. We’ve tried to keep up with all the Branch activities via social media, and hope that it was a memorable day for all.

The University of Pretoria celebrated it through sharing a video on YouTube. Well done UP colleagues with this great initiative! You can watch it on YouTube, or click on the link below.


South African Institutional Repositories making huge progress!

Institutional repositories play a huge role in preserving and displaying research output from South Africa, and at the same time it makes all research output accessible. IRs all over the world are ranked annually – during January and then during July. This ranking is published through the Ranking Web of Repositories. What can be observed from the July 2016 ranking is that repositories are growing – also on the African continent. Open Access has become the default, and the focus is now on data and linked data, and making data sets supporting research available as Open Access, so that it can be reused and scrutinized. Webometrics ranks repositories worldwide on the following: size, visibility, rich files, and persistent URLs. See how SA repositories benchmark against the rest by visiting the Webometrics page for African IRs. Stellenbosch University monitors the trends in ranking over the years on the SU Library Wiki.

Another exciting development of which repositories is one component, is the African Platform for Open Science. The Academy of Science of South Africa (ASSAf) will be working with the SA Department of Science and Technology, CODATA, ICSU, and other key stakeholders to establish this platform. The proposed foci of this programme will be:

  • Policy development and coordination (at various levels, regional, national, institutional etc)
  • Examining and making recommendations on incentives for open science
  • Coordinating and standardising training initiatives (for researchers, research support staff and managers)
  • Conducting a data infrastructure roadmapping exercise (cloud and open source solutions)

If all goes according to plan, this platform will be launched by the Minister of Science and Technology, Ms Naledi Pandor, during the upcoming Science Forum 8-9 December.

DATAD will in future be co-hosted between the Academy of Science of South Africa (ASSAf) and the Association of African Universities (AAU). To be considered for inclusion, all SA and African institutional repositories will need to adhere to very specific criteria. More on DATAD will be shared during the DATAD Conference in Bulawayo, Zimbabwe (24-26 August 2016).

Digitally preserving LIASAs Institutional Knowledge/Memory

On Friday 29 July a webinar was presented on how all Branches and Interest Groups can assist with populating the LIASA Document Archive with LIASA related content. It includes everything compiled over the years, after it has been digitized. We would like to call on all to help with this process, from which all will benefit tremendously. All files will be indexed, which means we will be able to retrieve even the most detailed information since the full text will be searchable.

Newly appointed and current Branches and Interest Groups, as well as other structures within LIASA (Standing Committees, Publications) can visit the following to learn how to go about to submit content to the LIASA Document Repository (access requests can be emailed to

Thank you for assisting with crowdsourcing this digital archive!

Recordings of webinars presented by LIASA and HELIG online available
LIASA recorded webinars offer a convenient way to learn in your own time. If you have missed any of the LIASA or HELIG webinar presentations during the past two years, you can access it from the LIASA web. In some instances there are only slides, but in other instances both the slides and recording are available. Topics addressed include: Open Access, User Experience, Gmail & Google Groups, Google Forms, Blogs, Twitter and many more.

IT Hint 1: What happens to my emails?

Sometimes it happens that expected emails don’t reach you. Regularly check your Junk E-mail folder in Microsoft Outlook, or related/similar folder in other email clients.

IT Hint 2: Delay delivery of an email

It sometimes happen that you would like to schedule an email to only go out to the recipients sometime in future. This can be because you are concerned that you will forget to send out certain information or that you will be running out of time, or because certain repetitive communications need to go out as part of your work or responsibilities/planning. An example is when people need to be reminded to submit reports on selected dates, when you want to send out a reminder to your users before each public holiday to remind them that the library will be closed, or when you like the human touch and send birthday wishes to all your users on their birthdays. Compile the emails in advance and all at once, and then specify the date and time on which it must be released to the recipients.

To delay an email to go out on a certain date and time, do the following (for Microsoft Outlook): New Email  >>  Options  >>  Delay Delivery. Then complete the following:


This email will remain in your Outbox, and will only be sent/delivered on the date and time specified on the form above.

Professional looking presentation designs for LIASA

LIASA being a professional body takes pride in adhering to professional standards. Following a need expressed before, a few PowerPoint presentation templates were designed for LIASA. You are most welcome to use and to share with your committees etc., to use during LIASA associated events. Please also give input should you want to improve any of the templates.

They can be downloaded from the LIASA Web  >>  Document Library  >>  Forms & Templates (last item on list):

Template 1 – Template 2 – Template 3

The Master Templates can also be edited, once downloaded on your computer.

Call for papers: Inaugural Conference of the Digital Humanities Association of Southern Africa
Contributed by Ingrid Thomson

Take note of the call for papers (presentations and pre-conference workshops) for the mentioned conference, that will be taking place at Stellenbosch University from 17 to 20 January 2017. Proposals from any particular discipline within the Humanities and Social Sciences as well as Computer Studies reflecting on issues and projects in the domain of Digital Humanities are invited. We hope that librarians from all over the country will grasp this opportunity to demonstrate and share experiences. For inquiries, please contact or

HELIG on Social Media

Apart from our communiques and regular emails – we have a very active social media network where we regularly post interesting articles and news related to the HELIG sub-system. Please like or follow us to stay up to date by clicking on any of the following:

Invitation to a Library Carpentry Workshop

NeDICC in collaboration with the North-West University and Talarify will be hosting a Library Carpentry Workshop. Typical content included in a Library Carpentry workshop includes:  lesson design and contribution to allow further development of materials relevant to the South African Library Community, basic computational skills (including “jargon busting” and regular expressions), the Linux shell (using command line tools to mine tabulated data and work with text), version control (git and GitHub for version control, publishing, and collaborating), and OpenRefine (for cleaning data and more). No prior programming experience needed.

Dates: 25 & 26 August 2016

Time: 9:00 – 17:00 daily

Venue: CSIR, Pretoria Campus

Cost: R1 000.00 p/p (VAT excluded)



Also in this range: Data Carpentry and Software Carpentry.

Series of HELIG Information Literacy Workshops

The series of IL workshops in HE for this year, under leadership of Ingrid Thomson and HELIG Conveners within the various Branches, will come to an end this coming month, with the last workshop prior to conference to be presented by the Gauteng North Branch on 31 August 2016. Thank you to all the HELIG Conveners in the Branches for the great work you’ve been doing in creating these interventions:

  • Western Cape HELIG Convener – Yusuf Ras
  • KwaZulu-Natal HELIG Convener – Shirleen Neerputh
  • Gauteng North HELIG Convener – Gerda Ehlers

The outcomes of the workshops will feed into the Information Literacy Round Table (Friday 14 October 8:30-10:00) during LIASA Conference.

Upcoming HELIG activities this month

This is a busy month on the LIASA calendar in terms of AGMs and elections! You can support your Branch by actively participating in the voting of new BECs and in attending the AGMs.

  • 2 August: Call for HELIG nominations
  • 3 August: SA Elections
  • 5 August: Gauteng North AGM
  • 8 August: School Holiday
  • 9 August: Woman’s Day
  • 11 August: Mpumalanga AGM
  • 13-19 August: IFLA Congress
  • 14 August: Closing date for nominations for National Office Bearers
  • 16 August: Western Cape AGM
  • 17 August: North-West AGM
  • 19 August: Limpopo AGM
  • 19 August: Eastern Cape AGM
  • 19 August: KZN HELIG Publishing Workshop: How to write a research paper
  • 19 August: Close of call for HELIG nominations
  • 24 August: Free State AGM
  • 25 August: Gauteng South AGM
  • 26 August: KwaZulu-Natal AGM
  • 31 August: LIASA Conference Normal Registration Closing Date
  • 31 August: Gauteng North (HELIG) Information Literacy Workshop

Note that Interest Group AGMs will be held during Conference, as indicated on the conference programme.

Visit LIASA Events for a comprehensive list of activities for the month of August.

Upcoming Conferences

With kind regards


LIASA Exco Convener ICT Development (2014-2016)
LIASA HELIG Chair (2014-2016)

LIASA HELIG Communique July 2016

Dear Colleagues

July Theme: SA Librarian’s Month/Nelson Mandela’s Month

This month we have the opportunity to celebrate the valuable role librarians play on all levels in society. What have you planned? LIASA Gauteng North Branch will be hosting a workshop on 8 July, up-skilling librarians in scholarly communication and online journals. This also once again a demonstration of how we can work together following an ecosystem approach (refer to the LIS Transformation Charter): UNISA, UNISA Press, ASSAf, UP, HELIG and LIASA Gauteng North Branch working together. LIASA Free State Branch also has an event planned to celebrate and promote librarians! Well done colleagues! What else have others planned? Would be great to hear from all! Also see the communique on SA Librarian’s Day from our LIASA President.

Nelson Mandela Month is celebrated with doing something special around 18 July (although every day should be Madiba Day!) Some ideas on how to celebrate:

  • Promote for a free and open Internet – sign and get your users to sign the Project Isizwe Petition.
  • Donate/assist/support your favorite charity.
  • And many more! 

Let us come up with 67 initiatives from HELIG libraries to celebrate this day for a better world! 

HELIG Elections for 2016-2018

This year is election year, which means you as members will be given the opportunity to nominate LIASA members to serve on the HELIG Committee for 2016-2018 in the following positions: Chair-elect, Secretary, Public Relations Officer, Treasurer and possible Additional Members. The HELIG Chair for 2016-2018 will be Ingrid Thomson (currently Chair-elect). All elections will be conducted electronically via Election Runner, an online voting system. The process and dates for HELIG:

  • Call for nominations go out on 2 August 2016. To be released by the HELIG Chair. This call will go to all registered for HELIG on the LIASA Voters’ Role, and you will receive a personal email invitation.
  • Nominations will close at 24:00 on 19 August 2016.
  • All nominee information (nomination forms, acceptance of nominations, manifestos, bio’s, a clear colour head and shoulder photo in jpeg) will be sent by the current HELIG Chair to the Electoral Officer by 25 August 2016.
  • All HELIG members registered on the LIASA Voters’ Role will receive a personalised email with a Voters’ Key (password) to vote between 15 – 30 September 2016. The system will automatically close on 30 Sept.
  • The new members of the HELIG Committee will be announced by the current HELIG Chair during the HELIG AGM on 12 October 2016.

Each member on the LIASA Voters’ Role will vote 4 times this year:  1 x for their Branch, 1 x for their primary IG, 1 x for their secondary IG and 1 x the national elections.

Please start identifying dynamic HELIG members to take our IG forward, who can build on the great work we’ve been doing up to date, and to steer the profession in the right direction. See the Elections web for more information.

Feedback on the KZN Online Journal Management Workshop

Contributed by Dr S Neerputh, KZN HELIG Chairperson
LIASA HELIG KZN Branch in collaboration with ASSAF hosted an informative Online Journal Management Workshop at the Coastlands Hotel and Spa (Durban) on the 14th of June 2016. Ms Ina Smith (SciELO Planning Manager, Academy of Science of South Africa (ASSAf) facilitated the workshop as capacity building initiative for LIASA members. The workshop created much needed awareness and information on online journal management systems; roles and responsibilities; online journal workflows. Participants were also given a brief understanding on how to create and design their own open journal. Good strategies were presented on embracing Open Access and marketing Open Educational Resources (OER’s) in higher educational institutions in KZN as well as collaborating with global OA players such as SAIDE (; OER Africa ( ); Open Source (; including ASSAF.


The Scientific Electronic Library Online (SciELO) SA is South Africa’s premier open-access (free to access and free to publish) searchable full-text journal database in service of the South African research community. The database covers a selected collection of peer-reviewed South African scholarly journals and forms an integral part of the SciELO Brazil project. (Acknowledgement:

Some of the comments received from the workshop evaluation were:

  • It creates awareness and provides a way forward for implementing OJS
  • The group discussions and the sharing of ideas were valuable
  • Wish the presenter could come to the institutions to share and provide a way forward to new and emerging researchers
  • Absorbing new information presented
  • This course was informative and as a young upcoming researcher, I learnt a lot on publishing in OA journals and how that will promote and make visible my profile.

The evaluation responses revealed that 95% of participants indicated that the online journal workshop content was applicable to their job and that the facilitator was knowledgeable in the field. Acknowledgement to the Durban University of Technology Library Management. 

Open Source in Libraries

The rationale behind open source software is pretty much that it belongs to the people, and that all should benefit equally, democratizing software in a highly competitive world where money rules. With open source the code can be altered and improved, then given back to the community. This community rely on each other for support – something we all need to embrace, since we need each other to move forward. The focus is also on self-empowerment, so that we develop our own skills and rely less and less on a very expensive service provider. The software is also registered under a GNU License. There are many, many systems libraries can implement. One of them is Koha, a library management system to run all library related functions such as cataloguing, circulation and more. DSpace is used for institutional repositories or other database related activities, while Open Journal Systems (OJS) is used for publishing and managing journals. See the DCC page for tools to support research in your library environment, as well as the SU Wiki page. 

eLearning with LIASA Academy

The Moodle Open Source Learning Management System (referred to as LIASA Academy) has been available for quite a while now, and IGBIS already presented an online course on DDC last year. They plan to present another online course this year, and we are looking forward working with them! Please consider using this tool should you want to develop online information literacy courses for learners, or online courses to help upskill fellow librarians, or even library students in library schools. It is available free of charge for all LIASA Members to benefit from. What makes it exciting, is that it can be used along with other tools, such as video clips, sound clips, online webinars, web pages, interactive activities, online forms, games and many more! Make learning fun and engaging! 

TVET College Libraries

HELIG would like to work more closely with TVET Libraries, to address their very unique needs. If you are working in such a library, please make contact? Skills are vital for poverty reduction, economic recovery and sustainable development. As a consequence, policy attention to technical and vocational education and training (TVET) is increasing worldwide. TVET comprises formal, non-formal and informal learning for the world of work. Young people, women and men learn knowledge and skills from basic to advanced levels across a wide range of institutional and work settings and in diverse socio-economic contexts. (UNESCO)

TVET College Libraries form part of HELIG, and we need to start following an ecosystem approach to also work together with them. HELIG has done some investigations in the background, and will hopefully share progress made in the next newsletter. There are 50 of these libraries – visit Nthabiseng Kotsokoane is our contact in terms of TVET Libraries. It would be great to utilize online training (LIASA Academy), webinars (LIASA Webinar) and more to assist and include TVET librarians to benefit from all happening in the LIS sector, once we have a better understanding of their specific needs.

ETDP SETA Libraries and Archival Services Sector

The SETA is mandated to promote and facilitate the delivery of education, training and development in order to enhance the skills profile of the Education, Training and Development (ETD) sector and contribute to the creation of employment opportunities especially for those previously disadvantaged. A few facts about ETDP SETA shared in 2015:

  • In total there are 21 SETAs – all representing a specific sector e.g. LG SETA (Local Government), Bank Seta etc (See full list at The SETAs are established and appointed for a 5 year term by the Minister of Higher Education, and they their terms have been extended for a further 18 month to review the current model.
  • SARS is distributing the Skills Levies that all employers are paying to the SETAS.  Employers with a salary budget below R500 000.00 are exempted and government departments have the option of paying (not compulsory for them)
  • ETDP SETA = Education, Training and Development Practices (ETDP) Sector Education and Training Authority (SETA)
  • Within each SETA they have predetermined constituents.   For the ETDP SETA the constituents are:
    • Trade and teacher unions
    • Political parties
    • NPOs
    • Schools
    • HEI (including TVETs)
    • Research organisations
    • Libraries and archives  (note: not LIASA –  the entire sector is the constituent)
  • Within the ETDP SETA there are 5 chambers with representation from the various constituencies on all the chambers.  Also the representation is equally devised between labour and employers and in some cases it is even further divided into  public and private employer / labour.  These chambers have quarterly meetings to be updated on issues and being provided with progress reports on the Seta activities.
    • Higher Education and Research (HER) chamber (Ingrid Thomson is representing the sector)
    • Technical Vocational Education and Training (TVET) chamber (Nthabiseng Kotsokoane is representing the sector)
    • Schooling chamber
    • Early Childhood Development (ECD) chamber and
    • Provisioning chamber (Annamarie Goosen is representing the sector)

Documents of importance for the LIS Sector:


The South African Journal of Libraries and Information Science (SAJLIS) has been included in the Directory of Open Access Journals (DOAJ), as one of the OA journals that adheres to very high criteria in terms of Open Access in the global environment. This is really a showcase of research conducted on LIS, and we are very proud of the journal. Congratulations to A/Prof Jaya Raju and the team for doing excellent work. It was recently announced that reviewers for articles will in future be acknowledged through a honorarium. 

Upcoming Conferences

HELIG Specific Activities for July 2016

8 July: LIASA GN (HELIG) Online Journal Management Workshop

10 July (celebrated on 8 July): SA Librarian’s Day (All)

15 July: LIASA KZN (HELIG) InfoLit Workshop

19 July: NCLIS Meeting

28 July: HELIG National Webinar – The Clinical Librarian (CL) Service Pilot Project at the Red Cross War Memorial Children’s Hospital (RXWMCH),  Cape Town

28 July: LIASA FS (HELIG) Scholarly Communication Seminar

30 July: Final date for submission of constitutional amendments by LIASA members

31 July: Early Bird registrations close for LIASA 17th Annual Conference

Please visit the LIASA Web and LIASA Calendar for more information.

Kind regards


LIASA Exco Convener ICT Development (2014-2016)
LIASA HELIG Chair (2014-2016)

LIASA HELIG Communique June 2016

Dear Colleagues

It is June already, and we are looking forward celebrating South African Librarians’ Day (SALD) (10 July), but also our youth and their future. 16 June is celebrated as Youth Day, paying tribute to the school pupils who lost their lives tragically during the 16 June 1976 uprising in Soweto.  This year marks the 40th anniversary of the Soweto uprisings. The theme for Youth Month is: “Youth Moving South Africa Forward.”

We would like to wish you all the best with activities addressing the mentioned events! Please refer to the communication from the LIASA President, Segametsi Molawa, on SA Librarians’ Day 2016.

May Seminars exploring the LIS Transformation Charter

During the May Seminars Branches took the opportunity to explore the LIS Transformation Charter. The LIS Transformation Charter calls for more collaboration, and an ecosystem approach (all are connected and depends on the other for survival) – what happens in school, impacts on learning in later years and in higher education. We should also work more collaboratively, and less in silos. Branches are invited to submit their reports with recommendations as to how all can work more collaboratively, to the LNO (for attention Zuki Maya Convener Constitution, Branches, Interest Groups). The owner of this document is NCLIS, and recommendations will be discussed during the upcoming NCLIS meeting on 19 July. The LIASA President, Segametsi Molawa, represents LIASA on NCLIS.

For an excellent example of a higher education library partnering with a school library, read the following article: Library engagement with Seiphemelo School. Well done NW university colleagues, and we are looking forward to more of these initiatives!



Previous LIASA HELIG Chairs

For those of you who are new to LIASA HELIG – every good organization stands on the shoulders of giants. We take this opportunity – since we will be celebrating SA Librarians’ Day – to acknowledge the great work done by our predecessors. They were – in chronological order:

2012 – 2014     Joyce Myeza (now Director, EGM Library, Howard College, UKZN)

2010 – 2012     Nthabiseng Kotsokoane (now Chief Librarian, Monash SA Library & Learning Commons)

2008 – 2010     Nthabiseng Kotsokoane

2006 – 2008     Victor Ndaba (now Head Librarian, Catholic Church in SA: Library & Archives Collections)

2004 – 2006     Charlie Molepo (now Deputy Director, Scholarly Communications Manager, UFS Library)

2002 – 2004     John Tsebe (former National Librarian of NLSA, former Head Librarian University of the North (now Limpopo)

2000 – 2002     GH Haffajee

We hope to share more on the above colleagaues in future newsletters …

Results from opinion poll

Thank you to all for great feedback received via the opinion poll! We really value your input, and suggestions will be incorporated as we go along and plan for next year. Thank you also for the support for the HELIG Online News Blog. A decision to start a HELIG News Blog was taken during a HELIG Committee Meeting. A blog offers so many benefits, among others:

  • It helps to market/promote HELIG and LIASA to those not members yet
  • It serves as a central showcase of HELIG activities
  • Entries are listed chronologically, which helps when a report needs to be compiled
  • Through listing and authoring the items, it helps with reflecting and learning, establishing the gaps and needs still to be filled
  • And many more …

You can visit the LIASA Online News Blog at Also feel free to contribute articles to this news blog! Any contributions related to HELIG activities are most welcome!

Upcoming events

Visit the LIASA Events Calendar for upcoming events this month. Some of the highlights:

  • SAOUG Conference (7-10 June)
  • Mpumalanga Branch Open Access Event (7 June)
  • North-West Branch Seminar (8 June)
  • LIASA Exco Meeting (10-11 June)
  • Close of Branch Librarian of the Year Nominations (15 June)
  • Youth Day (16 June)
  • School Holiday (17 June)
  • Western Cape Branch Meeting (17 June)
  • Limpopo Branch Meeting & Seminar (23 June)
  • KZN eLearning Workshop (27 June)
  • SLYSIG Conference (28-29 June)

HELIG webinar dates:

  • 21 July – NRF Open Access Policy Statement (Lazarus Matizirofa, NRF)
  • 28 July – UCT Clinical Librarians Project (Dilshaad Brey and Gillian Morgan, UCT Libraries)

Information Literacy Progress

The Western Cape Branch (HELIG) had a highly successful one day workshop on information literacy, coordinated by Ingrid Thomson. We would like to encourage all Branches to consider having workshops on information literacy, in preparation for the planned HELIG Information Literacy Roundtable at Conference. Please get together, discuss what you are doing, identify needs and trends, and come up with possible solutions. Let us work together to establish an information literacy curriculum for higher education libraries, which can become a SA Curriculum framework, and maybe also an African framework. Gauteng North is also in the process of planning an information literacy workshop, and it would be great to hear from other Branches!

Senovia Welman from UFS Library contributed the following: “The UFS is currently in the process of developing a MULTILITERACY COURSE consisting of 3 modules, namely (1) Information Literacy, (2) Digital Literacy, (3) Research Literacy. It aims to be a credit bearing course. Tony Mays form SAIDE (South African Institute for Distance Education) is helping us to develop the course. “

Below the links and a brief report of the day by Ingrid Thomson:

What came out of the above presentations is that libraries are at different places in the InfoLit journey.   It was interesting to hear that  institutions were using different IL frameworks as well.  It was illuminating and concerning to hear the experiences and challenges of the TVET College sector who are part of the HELIG family.

The above “storytelling” part was followed by five breakaway sessions in Café-chat style where resources, tools, tips and techniques were shared.  Thank you to colleagues Susanne Noll, Janine Lockhart, Elizabeth Moll, Pieter du Plessis and Shehaamah Mohamed  for hosting and facilitating at the tables.

The five topics were:

  • First Year Experience and IL   (Susanne Noll, UCT)
  • Designing a one-short lesson using the ACRL Framework for Information Literacy for Higher Education  (Shehaamah Mohamed, UWC)
  • Online IL Development  (Janine Lockhart, CPUT)
  • Starting the IL Conversation with your community  (Elizabeth Moll, UCT)
  • Assessment/Effectiveness:  How do you know   (Pieter du Plessis, Stellenbosch)

Feedback from the attendees was very positive,  with the day meeting everyone’s expectations and more.   The general consensus was that the opportunity to hear and to share stories was invaluable.   There was a request that this should be an annual event.    There were very useful suggestions of follow up topics related to IL.

Photos are on the HELIG Facebook page at

Some feedback received from participants:

“Thanks again for the fabulous Infolit day and now for all the presentation links. It was great to hear about the other academic libraries.” 

“Thank you so much for this inspiring day, as well as for the opportunity to participate. I really appreciate it and I am motivated and encouraged to try harder and to  put in more effort.”

Report on series of Social Media for Librarians

A huge thank you to Lydia Craemer for a great report on the LIASA Social Media webinar series, presented last year. Read the report by Lydia, and also revisit the recorded webinars in the social media series.

Voters’ roll now closed

The LIASA Voters’ Roll has closed on 31 May. We are delighted that HELIG membership has grown even further! We are still waiting for the final number, but according to LNO we now have more than 380 primary members as part of HELIG! In addition to this we have 171 secondary members! Well done colleagues, and thank you for your support!

Eastern Cape Branch Workshops

HELIG partnered with the Eastern Cape Branch, and presented two highly successful workshops! Thank you to NMMU Library for making available their facilities for this purpose. This training exceeded our wildest expectations, and we are looking forward to more training in ICT and online journal management for librarians. More on the mentioned workshops in our next newsletter.

Open Access Week 2016

Libraries worldwide are starting to prepare for OA Week, celebrated from 24 to 30 October 2016. The theme for this year: Open in Action. Please remember to post your planned events to the SPARC web page, and showcase what SA does in terms of Open Access. We are also privileged to be represented on the international SPARC OA Week Advisory Committee for 2016, and to contribute to the success of this week internationally.

LIASA PowerPoint Slides Look & Feel

Are you creative, and good at graphic design? We are looking for a few templates which can be used for LIASA presentation purposes, applying the LIASA branding. Please consider designing a template for our slides, so that we can use it to enhance our presentations. Please send your template examples to It will be evaluated, and we will then announce the winners. Last date for submission: 31 July 2016.

LIASA Repository for official documentation

The LIASA repository – using DSpace – offers a secure digital environment where copies of all LIASA related documentation of administrative nature will be stored in digital format. Each Branch/IG will be allocated its own space. For inquiries and access to upload Branch/IG documentation for long term preservation, please contact

Research Data Management Planning

Higher education librarians play an important role in the scholarly communication process, and can assist researchers with planning in terms of data collection and management. DIRISA (Data Intensive Research Initiative of South Africa) has piloted the Data Management Planning (DMP) Tool. It is becoming standard practice for research funders to require a research DMP as part of the research proposal. A DMP is, for example, required by the National Research Foundation (NRF) for all NRF funded research projects. It is further an essential building block supporting improved data driven research across all disciplines. The main purpose of a DMP tool is to support and guide researchers when preparing the necessary plan.

Read more, please try out this tool, and make recommendations to DIRISA.

eLearning with screencasting

Information literacy can be presented to students and researchers in different ways. Often eLearning is the answer, since time is limited, students/researchers cannot always attend training when needed, some learners prefer visual tutorials which can be viewed repeatedly, and probably the most important reason: students/researchers are adult learners. Learning by adult learners are characterized by the following:

  • They prefer a sense of self-control, autonomy, self-direction
  • Learning must be relevant, purposeful, to achieve goals
  • Time is limited
  • They bring a wealth of knowledge with them
  • They are results-oriented and want their expectations met
  • They have some potential limitations
  • They are successful if internally motivated, and not when being told to learn

Screencasting offers an effective way of addressing the needs of adult learners. Through creating brief instructional video clips on “how to’s”, they can learn in their own time, when needed. Screencasts can also be used along with InfoLit Modules presented via a Learning Management System such as Moodle (LIASA Academy), or integrate quizzes using Google Forms for self-assessment.

A great tool to create screencasts is Screencast-o-Matic. An example of a screencast on how to use LIASA webinar can be viewed here. If you need more assistance, you are welcome to contact us.

CHELSA elects Executive Committee Members for 2016-2018 (from an announcement on facebook)

At the Annual General Meeting of the Committee for Higher Education Libraries of South Africa (CHELSA) held on 13 May 2016, the following persons were elected to the Executive Committee for the 2016-2018 term:

Chair: Ms Lucille Webster (Durban University of Technology)
Chair-Elect: Ms Ujala Satgoor (Rhodes University)
Secretary: Dr Mathew Moyo (North West University, Mafikeng Campus)
Treasurer: Ms Vivian Agyei (Tshwane University of Technology)
Additional Member: Mrs Mushoni Mulaudzi (University of Venda)
Additional Member: Mr Paiki Muswazi (University of Witwatersrand)

We wish them well!


The creation of the Digital Humanities Association of Southern Africa was proposed at the First South African Workshop on Digital Humanities in 2015.   A steering committee was set up to explore this, and to create a draft constitution.     At the Second South African Workshop on Digital Humanities early in April 2016, the Digital Humanities Association of Southern Africa was established.

Ingrid Thomson (UCT Libraries) has been co-opted to serve on the Executive Management Committee of the newly established Digital Humanities Association of Southern Africa (DHASA),  representing the library sector.  The Executive Management Committee is Prof Justus Roux (President,  NWU),  Dr  Karen Calteaux (Vice-President, CSIR, Meraka),  Prof Attie de Lange (Secretary, NWU),   Dr Langa Khumalo (Add Member, UKZN) and Ingrid Thomson (Co-opted, UCT Libraries). Congratulations Ingrid! We are proud of you!

Coming up in our next newsletter …

  • Open Source in Libraries
  • Feedback on the EC Branch Workshops
  • eLearning with LIASA Academy
  • LIASA Advertisements
  • HELIG and TVET College Libraries

Kind regards

LIASA Exco Convener ICT Development (2014-2016)
LIASA HELIG Chair (2014-2016)

LIASA HELIG Communique May 2016

Dear HELIG Colleagues

Your voice counts!

We are constantly on the lookout to identify trends and opportunities to take Higher Education Libraries in our country forward. So many things are happening, and the flavor of the year is probably Big Data/Open Data/Open Science and Research Data Management Planning. Through HELIG we would like to accommodate all divisions within a library – whether you are a cataloguer, working with ILLs, acquisitions, training, IT, as a subject librarian and more. Please tell us what it is you expect from LIASA HELIG, by completing the following very brief anonymous online survey:


We are aware that one can easily feel overwhelmed with lots of emails coming from all over. We would like to try and address this problem by rather adding more items to the newly created LIASA Blog, to which you can subscribe should you want to receive alerts. All the previous LIASA HELIG Communiques were also added to this blog, so that prospective LIASA members can take note of LIASA HELIG activities. Through using the LIASA HELIG Blog as an external marketing tool we would like to attract more librarians to join LIASA and specifically LIASA HELIG.

Visit the LIASA HELIG Blog: The link was also added to the LIASA web page for future reference.

LIASA HELIG on social media

Please also “Like” us on facebook, or follow us on “Twitter” for exciting posts related to the work we do in HE libraries.


Twitter: @HELIGNews

Upcoming HELIG events

The LIASA Theme for this month is: Labour.

Please make sure you are registered for the following upcoming HELIG events:

11 May – Webinar: Goodbye Mindlessness, Hello Mindfulness: The power of Mindfulness for Librarians  (Julia Paris)

24 May – LIASA WC Information Literacy Day

25 May – Africa Day

26 May – LIASA EC ICT Workshop

27 May – LIASA EC Online Journal Management & Publishing Workshop

Click here to view more LIASA Events for the month of May.

The dates for the following webinars will be announced soon:

  • Publishing Tips for Librarians (Dr Jaya Raju, Editor-in-Chief of SAJLIS)
  • IL strategies and tips, based on our experiences at CPUT  (Janine Lockhart, CPUT)
  • Clinical Librarians Pilot Project at UCT Health Sciences Libraries   (Dilshaad Brey and Gillian Morgan, UCT Libraries)
  • Digital Humanities:  Carrying On the Conversation   (Ingrid Thomson, UCT Libraries)
  • Using Other People’s Works – Copyright, Plagiarism and Referencing Issues  (Denise Nicholson, WITS )


Do your researchers have their own unique digital researcher identifiers yet? The ORCID is similar to a National ID, and can be used to uniquely identify a researcher and follow his/her research footprint in the online environment. Researchers can register an ORCID (free of charge) at the following page:

The ORCID replaces a traditional web profile page, and accompanies the researcher throughout his/her career. Encourage researchers to add their ORCIDs to their email signatures, and also to research documents with their name/s on it. ORCIDs also addresses the problem in terms of name ambiguity in the online environment. Also integrate ORCIDs into your Library Management Systems and repository.

Digital Object Identifiers (DOIs)

Any peer-reviewed officially published online document (incl. data sets) should be assigned a digital object identifier (DOI), to track its digital footprint and citations (references). This also applies to a university and the many documents and other online digital objects created by the institution. At the same time a DOI also gives a certain sense of authority to a document, to distinguish it from predatory documents or copy cats and pre-prints. A university and the library specifically, can offer this service to the university community. Register a DOI handle with CrossRef, decide on a structure for your DOIs, and then register the metadata with CrossRef once the digital item has been assigned a web address and is online available.

Information Literacy at Higher Education Institutions

Except for traditional face-to-face training, IL can also be taught using online games, learning management systems, Skype, webinars (e.g. using Big Blue Button), screen dumps, and screen casting. Record the quick steps to accomplish something to demonstrate to your user, and send the screen cast as an attachment via email, or publish online to YouTube for others to also benefit. Open Broadcaster Software is freely available and can be used with great success if you do not have access to proprietary software such as Adobe Captivate. Alternatively record your training using LIASA Webinar – simply present (to yourself) and record all. Then share. All these tools also allow you to share your desktop, and then record it.

Please support the many IL workshops that will be presented in the various Branches, and report on the outcome. It would be great if all can work towards a standard curriculum framework for IL at HEIs. Please help us crowdsource the HELIG Google Docs document. This is open for the workshops, as well as for individual contributions. Much appreciated! We would like to have it completed by end September.

Repository evaluation

Research repositories are internationally evaluated during January and July of each year. Please make sure the Cybermetrics Lab is aware of your repository, by contacting them and providing them with the base URL for your repository. The ranking is then published on the Ranking Web of Repositories.

Which Internet Browser do you prefer?

More and more we find that Internet Explorer is less compatible with tools on the web. Also read the following article: Internet Explorer is no longer king. We would like to encourage you to consider switching to Chrome or Firefox. A change is as good as a holiday!

Gmail and Yahoo accounts hacked ….

Read more: Millions of Gmail and Yahoo emails and passwords hacked and online available

Voters’ Roll

To be eligible to vote and to serve on any LIASA committee, one needs to be a fully paid-up LIASA member. Please check whether your name is listed on the most recent Voters’ Roll by clicking here. The LNO will post the final Voters’ Roll to the LIASA web by end May 2016, when it closes. Please hurry up and pay those outstanding LIASA membership fees J Thank you for being committed and loyal LIASA members!!

Voting this year will be done electronically only, and the electoral officer is once again Laila Vahed. It is great to know that our elections are in experienced hands! All the best Laila!

Click here for a list of important dates related to the LIASA elections.

Items for HELIG annual report & AGM

If you would like to include information in the annual HELIG report, please communicate it to our Secretary, Paulette Talliard. We will gladly include it! The HELIG AGM will be taking place during the Annual LIASA Conference in October, and we hope to see all of you there!

Please register:

Accepted papers for the Annual LIASA Conference

Accepted papers were identified, and the LNO has notified the successful candidates. Thank you to all HELIG members for submitting abstracts! We received an overwhelming number of abstracts from HELIG specifically, and it was a difficult task to select which ones to accept. LNO will soon list the accepted papers on the web page for the conference, so that you can get an idea of what will be presented.

Lastly – please feel free to make contributions to our email/blog HELIG newsletter! Also tell us if you consider to be a webinar presenter, or if you want to suggest a new trend/topic for all to explore. Take care, and have a great weekend! Until next month!


LIASA Exco Convener ICT Development (2014-2016)
LIASA HELIG Chair (2014-2016)

LIASA HELIG April 2016 Communique

Dear HELIG Colleagues

April is Freedom Month!

South Africa celebrates Freedom Month during April. April will forever resonate in the history of our nation as the month that saw the first democratic elections in 1994 that gave birth to freedom and constitutional democracy in South Africa. This election marked a turning point that saw the previously disadvantaged become part of the South African political processes, and more. Our country belongs to all who live in it. Read more.

The following a great reflection from South Africans for Change by Boipelo Mabe. I could not help to think that – as librarians – we also play a huge role in encouraging and supporting our students to reach their dreams and to address injustices of the past. Thank you for all your hard work!

“Some months ago when I told my dad I wanted to pursue my Masters Degree he wasn’t really sure what it was or why I needed it but he supported me anyway. The other day he came to me with some interesting questions about my thesis question & if I’m gonna do PhD… *the look on my face* after a few seconds of silence & realising what had happened we both burst out in laughter …
My dad who didn’t get the opportunity to complete High School, who spends most of his days in a taxi, took time to find out about all this “stuff” his daughter is doing. Yes it’s all new to him & probably embarrassing to have to ask but he did it anyway… What he hadn’t realised though (& I am glad he finally did!) is that he’s always been the inspiration behind all my educational endeavors and more!”

More events during April 2016

Please visit the LIASA Online Calendar for a list of activities planned for this month. Also start preparing for the May seminars. More information will be shared via liasaonline soon. Information on upcoming HELIG webinars will go out as separate emails. Thanks to all who contributed topics and who indicated they are prepared to present.

LIASA HELIG InfoLit Curriculum for HE/Research Crowdsourcing Activity

We would like to invite all HE librarians to assist us with crowdsourcing a document, and to list all possible topics important to teach as part of an Information Literacy Curriculum. At this stage you are welcome to add the information in an informal way – just help us identify important skills/tools our students on all levels need to be taught when studying.

This document will be open for brain storm until 15 September 2016, after which it will be structured more formally, and then again be open for input by all. We would like to invite all Branches having workshops on IL to contribute to this document, following the outcome of the workshops. Individuals can contribute any time. Please add your name and Branch name to the end of the document, so that you can be acknowledged when finished. You are welcome to contribute anonymously if preferred.

Please save the following dates dates – upcoming workshops on IL:

Ultimately, we would like to work towards a broad curriculum framework for IL which can be used to guide all with teaching IL. This is your document, which will belong to all. Please contribute! We value all input, and there is no right or wrong – we are all learning and building as we go along.

Access the document from Google Docs.

ICT Development Capacity Building Workshop

We had a great ICT Development workshop on Friday 1 April, attended by librarians from various sectors. The tools we worked with included Google Groups, Google Mail, Google Forms, WordPress and Webinars. Time was limited, and we hope to have many more of these workshops before this term expires in October 2016. The workshop only allowed for 10 participants, and was presented by Ina & Annamarie, on behalf of LIASA HELIG. Each participant received a manual, and a very nice professional looking LIASA Certificate.

A workshop on digital citizenship for librarians will both be presented during the SLYSIG and LIASA conferences later this year.

LIASA Professional Body Status

More information is available on the web. Nominated members to serve on the PBS Board has been invited, and some of them already accepted. More information will be shared via liasaonline.

A web presence has also been created for NCLIS. Where LIASA is a professional body, NCLIS is the statutory body for the LIS community. A statutory body can address salary issues, libraries burning down, working conditions and more. Please visit the web page for contact details and other information. The next NCLIS meeting is scheduled for 19 July 2016. LIASA is also represented on NCLIS.

HELIG Membership

Many thanks to Kagiso for making available the HELIG membership numbers up to date! We are still the biggest IG within LIASA, and our numbers have increased even further:

4 March 2016: 275 / 114

4 April 2016: 328 (1st choice) / 144 (2nd choice)

In total, 53 (1st choice) + 30 (2nd choice): 83 members added in one month!

This is excellent! Thanks colleagues for supporting LIASA HELIG. All mailing list requests can be posted to Ingrid Thomson, Chair-elect:

Hope you all have a wonderful month, and please communicate any news, requests, participate wherever you can! Keep our profession alive, and take it even further forward.

Kind regards


LIASA Exco Convener ICT Development (2014-2016)
LIASA HELIG Chair (2014-2016)

LIASA HELIG March 2016 Communique

Dear HELIG Colleagues

Just a quick update on a few items, keeping you in the loop. This communique a brief newsletter, and we hope to send one on a monthly basis.

HELIG membership the highest in years!

HELIG is taking the lead! On 4 March 2016 we had 275 members preferring HELIG as their first choice, and 114 preferring HELIG as their second IG choice. 389 of a total of 923!!

This makes us so proud!! Visit for regular updates. Also – PLEASE encourage more colleagues to join LIASA. The Voters’ Role closes on 31 May 2016. Thank you colleagues for making this possible!! YOU are HELIG!

Thank you to Nikki Crowster for a great infographic to explain the benefits of LIASA membership! 

SALW 2016

So many things can be done around this year’s theme for SALW: #libraries4lifelonglearning. Lifelong learning and self-learning are not only important for our users, but also for ourselves. There is also a strong connection with Open Access (MOOCs, OERs and more). All libraries received their promotional material way ahead of time (thank you to LNO!!), which is great. Please support your Branch events, and help them make a success of all. Click here for a list of SALW events. If your event is not listed, please do not hesitate to forward me the event details. Click here for access to the SALW 2016 web page. 

Important election dates

The dates are also available on the LIASA web calendar, but feel free to click here for quick access to the election dates. The call for nominations and more will be done via the liasaonline mailing list. Thank you to Ingrid Thomson – HELIG Chair-elect – for coordinating the HELIG election process.

LIASA Professional Body Status

The LIASA National Office (LNO) has started issuing our e-certificates, and some of you might have received sms notifications already. The others – please be patient. This certificate can be included as part of your CV, portfolio, but also be printed in colour, framed and displayed in your office/at home.

FAQs on LIASA Professional Body Status – click here.

Also – please start preparing the following and have it certified. We will soon be expected to upload it in order to be assigned the appropriate designation, in line with LIASA Professional Body Status and SAQA requirements:

  • National Identity Document
  • All formal qualifications
  • A complete Curriculum Vitae

Please keep your personal details current on the LNO Membership Database.


Do you have any good news to share e.g. promotions, awards, and more? Please forward to so that it can be added to the Personalia page on the web. We are delighted when our members are acknowledged for great work done, and would like to celebrate with you!


Thank you to all who have managed to submit proposals for posters/possible presentation at the 17th Annual LIASA Conference! I had a sneak peak and promise that – should you plan to attend the conference – it will definitely be worthwhile!! Registration is now open, and we hope to see all of you in KZN this year!

LIASA mobile web interface

Do yourself a favor and check out the LIASA web from your mobile device! The web page scales perfectly when displayed on a mobile phone/tablet, all for your convenience! We hope to soon add a Live Chat option to the web so that you can ask questions in real time, and get answers immediately. More info to be shared later.

HELIG Events in 2016

We have put out a call for webinar suggestions, and the HELIG committee has also come up with a couple of ideas. Each Branch also have Branch HELIG events planned. Thank you to all for contributing – click here to view the HELIG events calendar. Information on different events will be shared closer to the time, but in brief – HELIG National encourages you attending:

Annual General Meeting

We would love to meet all of you during our HELIG AGM this year! Your opinion matters, and if you have anything you would like to add to the agenda, please send it to the LIASA HELIG Secretary, Paulette Talliard Email: . Due date for agenda items: 15 August 2016.

Thank you to the HELIG Committee – Ingrid, Paulette, Sanele, Sebina – for all their work, which is completely voluntary. HELIG is an add on to our very busy normal work schedules, but LIS is our passion, and as long as we have your support and as long as it helps to take LIS forward, benefitting our users, we will go the extra mile! Thanks to you – our members – for supporting all HELIG activities.

Kind regards


LIASA Exco Convener ICT Development (2014-2016)
LIASA HELIG Chair (2014-2016)