LIASA HELIG Communique July 2016

Dear Colleagues

July Theme: SA Librarian’s Month/Nelson Mandela’s Month

This month we have the opportunity to celebrate the valuable role librarians play on all levels in society. What have you planned? LIASA Gauteng North Branch will be hosting a workshop on 8 July, up-skilling librarians in scholarly communication and online journals. This also once again a demonstration of how we can work together following an ecosystem approach (refer to the LIS Transformation Charter): UNISA, UNISA Press, ASSAf, UP, HELIG and LIASA Gauteng North Branch working together. LIASA Free State Branch also has an event planned to celebrate and promote librarians! Well done colleagues! What else have others planned? Would be great to hear from all! Also see the communique on SA Librarian’s Day from our LIASA President.

Nelson Mandela Month is celebrated with doing something special around 18 July (although every day should be Madiba Day!) Some ideas on how to celebrate:

  • Promote for a free and open Internet – sign and get your users to sign the Project Isizwe Petition.
  • Donate/assist/support your favorite charity.
  • And many more! 

Let us come up with 67 initiatives from HELIG libraries to celebrate this day for a better world! 

HELIG Elections for 2016-2018

This year is election year, which means you as members will be given the opportunity to nominate LIASA members to serve on the HELIG Committee for 2016-2018 in the following positions: Chair-elect, Secretary, Public Relations Officer, Treasurer and possible Additional Members. The HELIG Chair for 2016-2018 will be Ingrid Thomson (currently Chair-elect). All elections will be conducted electronically via Election Runner, an online voting system. The process and dates for HELIG:

  • Call for nominations go out on 2 August 2016. To be released by the HELIG Chair. This call will go to all registered for HELIG on the LIASA Voters’ Role, and you will receive a personal email invitation.
  • Nominations will close at 24:00 on 19 August 2016.
  • All nominee information (nomination forms, acceptance of nominations, manifestos, bio’s, a clear colour head and shoulder photo in jpeg) will be sent by the current HELIG Chair to the Electoral Officer by 25 August 2016.
  • All HELIG members registered on the LIASA Voters’ Role will receive a personalised email with a Voters’ Key (password) to vote between 15 – 30 September 2016. The system will automatically close on 30 Sept.
  • The new members of the HELIG Committee will be announced by the current HELIG Chair during the HELIG AGM on 12 October 2016.

Each member on the LIASA Voters’ Role will vote 4 times this year:  1 x for their Branch, 1 x for their primary IG, 1 x for their secondary IG and 1 x the national elections.

Please start identifying dynamic HELIG members to take our IG forward, who can build on the great work we’ve been doing up to date, and to steer the profession in the right direction. See the Elections web for more information.

Feedback on the KZN Online Journal Management Workshop

Contributed by Dr S Neerputh, KZN HELIG Chairperson
LIASA HELIG KZN Branch in collaboration with ASSAF hosted an informative Online Journal Management Workshop at the Coastlands Hotel and Spa (Durban) on the 14th of June 2016. Ms Ina Smith (SciELO Planning Manager, Academy of Science of South Africa (ASSAf) facilitated the workshop as capacity building initiative for LIASA members. The workshop created much needed awareness and information on online journal management systems; roles and responsibilities; online journal workflows. Participants were also given a brief understanding on how to create and design their own open journal. Good strategies were presented on embracing Open Access and marketing Open Educational Resources (OER’s) in higher educational institutions in KZN as well as collaborating with global OA players such as SAIDE (; OER Africa ( ); Open Source (; including ASSAF.


The Scientific Electronic Library Online (SciELO) SA is South Africa’s premier open-access (free to access and free to publish) searchable full-text journal database in service of the South African research community. The database covers a selected collection of peer-reviewed South African scholarly journals and forms an integral part of the SciELO Brazil project. (Acknowledgement:

Some of the comments received from the workshop evaluation were:

  • It creates awareness and provides a way forward for implementing OJS
  • The group discussions and the sharing of ideas were valuable
  • Wish the presenter could come to the institutions to share and provide a way forward to new and emerging researchers
  • Absorbing new information presented
  • This course was informative and as a young upcoming researcher, I learnt a lot on publishing in OA journals and how that will promote and make visible my profile.

The evaluation responses revealed that 95% of participants indicated that the online journal workshop content was applicable to their job and that the facilitator was knowledgeable in the field. Acknowledgement to the Durban University of Technology Library Management. 

Open Source in Libraries

The rationale behind open source software is pretty much that it belongs to the people, and that all should benefit equally, democratizing software in a highly competitive world where money rules. With open source the code can be altered and improved, then given back to the community. This community rely on each other for support – something we all need to embrace, since we need each other to move forward. The focus is also on self-empowerment, so that we develop our own skills and rely less and less on a very expensive service provider. The software is also registered under a GNU License. There are many, many systems libraries can implement. One of them is Koha, a library management system to run all library related functions such as cataloguing, circulation and more. DSpace is used for institutional repositories or other database related activities, while Open Journal Systems (OJS) is used for publishing and managing journals. See the DCC page for tools to support research in your library environment, as well as the SU Wiki page. 

eLearning with LIASA Academy

The Moodle Open Source Learning Management System (referred to as LIASA Academy) has been available for quite a while now, and IGBIS already presented an online course on DDC last year. They plan to present another online course this year, and we are looking forward working with them! Please consider using this tool should you want to develop online information literacy courses for learners, or online courses to help upskill fellow librarians, or even library students in library schools. It is available free of charge for all LIASA Members to benefit from. What makes it exciting, is that it can be used along with other tools, such as video clips, sound clips, online webinars, web pages, interactive activities, online forms, games and many more! Make learning fun and engaging! 

TVET College Libraries

HELIG would like to work more closely with TVET Libraries, to address their very unique needs. If you are working in such a library, please make contact? Skills are vital for poverty reduction, economic recovery and sustainable development. As a consequence, policy attention to technical and vocational education and training (TVET) is increasing worldwide. TVET comprises formal, non-formal and informal learning for the world of work. Young people, women and men learn knowledge and skills from basic to advanced levels across a wide range of institutional and work settings and in diverse socio-economic contexts. (UNESCO)

TVET College Libraries form part of HELIG, and we need to start following an ecosystem approach to also work together with them. HELIG has done some investigations in the background, and will hopefully share progress made in the next newsletter. There are 50 of these libraries – visit Nthabiseng Kotsokoane is our contact in terms of TVET Libraries. It would be great to utilize online training (LIASA Academy), webinars (LIASA Webinar) and more to assist and include TVET librarians to benefit from all happening in the LIS sector, once we have a better understanding of their specific needs.

ETDP SETA Libraries and Archival Services Sector

The SETA is mandated to promote and facilitate the delivery of education, training and development in order to enhance the skills profile of the Education, Training and Development (ETD) sector and contribute to the creation of employment opportunities especially for those previously disadvantaged. A few facts about ETDP SETA shared in 2015:

  • In total there are 21 SETAs – all representing a specific sector e.g. LG SETA (Local Government), Bank Seta etc (See full list at The SETAs are established and appointed for a 5 year term by the Minister of Higher Education, and they their terms have been extended for a further 18 month to review the current model.
  • SARS is distributing the Skills Levies that all employers are paying to the SETAS.  Employers with a salary budget below R500 000.00 are exempted and government departments have the option of paying (not compulsory for them)
  • ETDP SETA = Education, Training and Development Practices (ETDP) Sector Education and Training Authority (SETA)
  • Within each SETA they have predetermined constituents.   For the ETDP SETA the constituents are:
    • Trade and teacher unions
    • Political parties
    • NPOs
    • Schools
    • HEI (including TVETs)
    • Research organisations
    • Libraries and archives  (note: not LIASA –  the entire sector is the constituent)
  • Within the ETDP SETA there are 5 chambers with representation from the various constituencies on all the chambers.  Also the representation is equally devised between labour and employers and in some cases it is even further divided into  public and private employer / labour.  These chambers have quarterly meetings to be updated on issues and being provided with progress reports on the Seta activities.
    • Higher Education and Research (HER) chamber (Ingrid Thomson is representing the sector)
    • Technical Vocational Education and Training (TVET) chamber (Nthabiseng Kotsokoane is representing the sector)
    • Schooling chamber
    • Early Childhood Development (ECD) chamber and
    • Provisioning chamber (Annamarie Goosen is representing the sector)

Documents of importance for the LIS Sector:


The South African Journal of Libraries and Information Science (SAJLIS) has been included in the Directory of Open Access Journals (DOAJ), as one of the OA journals that adheres to very high criteria in terms of Open Access in the global environment. This is really a showcase of research conducted on LIS, and we are very proud of the journal. Congratulations to A/Prof Jaya Raju and the team for doing excellent work. It was recently announced that reviewers for articles will in future be acknowledged through a honorarium. 

Upcoming Conferences

HELIG Specific Activities for July 2016

8 July: LIASA GN (HELIG) Online Journal Management Workshop

10 July (celebrated on 8 July): SA Librarian’s Day (All)

15 July: LIASA KZN (HELIG) InfoLit Workshop

19 July: NCLIS Meeting

28 July: HELIG National Webinar – The Clinical Librarian (CL) Service Pilot Project at the Red Cross War Memorial Children’s Hospital (RXWMCH),  Cape Town

28 July: LIASA FS (HELIG) Scholarly Communication Seminar

30 July: Final date for submission of constitutional amendments by LIASA members

31 July: Early Bird registrations close for LIASA 17th Annual Conference

Please visit the LIASA Web and LIASA Calendar for more information.

Kind regards


LIASA Exco Convener ICT Development (2014-2016)
LIASA HELIG Chair (2014-2016)


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